Introduction
Igire Rwanda Organization (IRO) seeks qualified and experienced suppliers to submit quotations for the supply of laptops aligned with the requirements specified in this document. All interested and eligible suppliers are encouraged to carefully review the instructions, technical specifications, and submission requirements before preparing their proposals.
Technical Specifications
Quantity required: 30 Laptops meeting the following minimum specifications:
| Component | Minimum Requirement |
|---|---|
| Processor | 13th Gen Intel® Core™ i7-1255U (10 Cores, up to 4.70 GHz) |
| Memory (RAM) | 16 GB DDR4 |
| Storage | 512 GB PCIe NVMe SSD |
| Display | 14-inch Full HD (FHD), 16:10 aspect ratio |
| Operating System | Windows 11 Pro |
Instructions to Bidders
- Bidders are solely responsible for all costs related to the preparation and submission of their quotations. IGiRE Rwanda Organization assumes no liability for these costs under any circumstances.
- Delivery must be made to the organization's headquarters: Kacyiru, KG 549 St, 36, Gasabo, Kigali, Rwanda.
- The contractor must be capable of delivering all goods within 15 days after the purchase order is issued. A detailed delivery timeline must be included in the technical proposal.
Supplier Qualifications & Eligibility
Minimum Requirements
- Business registered in Rwanda
- Valid RRA (Rwanda Revenue Authority) Tax Clearance Certificate
- Proven experience supplying IT equipment
- Detailed quotation with unit and total pricing (VAT inclusive)
- Full technical specifications documentation for the proposed product
- Stock availability is considered advantageous
- Demonstrated capacity to meet the required delivery timeframes
Mandatory Documentation
a) Technical Proposal
- Item description
- Proposed delivery timeline
- Technical experience documentation
- Rwanda Development Board (RDB) Registration Certificate
- Valid RRA Tax Clearance Certificate
- Good completion certificates for similar work
- Commitment to 12-month minimum maintenance after delivery
b) Previous Assignment Evidence
- Completed similar contracts
- Reference letters or completion certificates
- List of previous clients
- Years of operating in ICT services
c) Financial Proposal
- Per-unit laptop cost (VAT inclusive)
- Total cost including all applicable taxes
Required Technical Experience
Suppliers must demonstrate competence across the following areas:
Supply of Computer Equipment
- Desktop and laptop computers
- Printers and scanners
- Servers
- Networking equipment and accessories
Installation & Configuration
- Hardware installation
- Operating system installation (Windows 11)
- Microsoft Office software
- Network setup and connectivity
- User account configuration
Maintenance & Technical Support
- Preventive maintenance
- Hardware and software troubleshooting
- Repair and replacement services
- Remote and on-site technical support
- Warranty management
Networking Experience
- LAN/WAN installation
- Wi-Fi configuration
- Router and switch setup
- Internet connectivity support
- Network security management
Bid Submission
Late submissions will not be considered. Ensure both your technical and financial proposals are submitted before the deadline.
- Method: Submit via email to procurement@igirerwanda.org
- What to include: Both the Technical Proposal and the Financial Proposal (see Section 4).
- Deadline: June 02, 2026, by 5:00 PM.
Contract Terms
| Term | Detail |
|---|---|
| Contract Type | Purchase Order |
| Payment | 100% within 15 days after delivery note and EBM invoice submission |
| Currency | Rwandan Franc (RWF) only bids in foreign currency are automatically disqualified |
| Language | English all documents and correspondence |
| Right to Reject | IRO reserves the right to accept or reject any quotation and cancel the process without liability |
| Quantity Variation | IRO may adjust quantities at award time without changing the agreed unit price |
| Maintenance | Winner must provide maintenance for a minimum of 12 months post-delivery |
Ready to submit your quotation?
Send both proposals to procurement@igirerwanda.org before June 02, 2026 · 5:00 PM